Creating and paying new bills

To create a new bill from Routable, click the New > Payment button at the top of the left side navigation in your Routable dashboard. This brings up the payment creation page.

In the Pay to section you can start typing the vendor name to bring up the vendor you would like to pay. Routable will automatically populate a list of existing vendor records for you to choose from, or you can create a new vendor.

Once you have your vendor selected, you can move on to the What for section and create the bill by clicking Create new bill.

Enter the details of the bill that you'd like to pay.

⭐️ Please note that the Reference is shared with your vendor, while the Memo is not. The memo is an internal field used for record-keeping and will show up in your ledger record for this payment.

After you have filled in your bill details, next are the Payment details where you will specify:

• Payment method (ACH, check, let the vendor choose)

• Delivery method

• Bank to withdraw payment from

• Receiving bank account (if applicable)

• When the payment should be sent

When all of your bill and payment information have been entered, click Send payment. 💌

Importing and paying existing bills

To import existing bills from Oracle NetSuite to Routable, click the New > Payment button at the top of the left side navigation in your Routable dashboard. This brings up the payment creation page.

Paying bills to a specific vendor

To pay an existing bill from Oracle NetSuite to a single vendor, start typing the vendor name in the Pay to section.

After you locate and select a vendor, any existing bills you have for them in Oracle NetSuite will automatically populate in the What for section.

Select one or more bills from the list and then scroll down to the Payment details section.

Paying bills to multiple vendors

To pay existing bills for multiple vendors at the same time, toggle the dropdown option in the top left corner of the page from Pay bills to a specific vendor to Pay bills awaiting payment on NetSuite.

Select one or more bills from the list and then scroll down to the Payment details section.

Filtering bills awaiting payment

⭐️ Important: In order for the filtering on this table to work, you need to ensure that the NetSuite "REST Web Services" feature is enable. To enable this feature, follow the instructions in Preparing Your Oracle NetSuite Account.

You can filter your bills awaiting payment to a specific vendor or to multiple vendors by selecting the Filter button on the "bills awaiting payment" table and configuring the filter criteria. Currently, only an Invoice number (NetSuite calls this "Reference No.") filter is available with several matching options:

• Exactly matches

• Contains

• Starts with

• Ends with

To search for multiple bills, you can input a comma-separated list into the search box.

⭐️ Important: The search box is case sensitive for NetSuite bills.

Once your filter is configured, click Apply. The table will reload and return a list of all of the matching bills.

Specifying payment details

In the Payment details section, you will specify:

• Bank to withdraw payment from

• When the payment should be sent

The payment method and receiving bank account will default to the either the primary or preferred payment method for the vendor, depending on which one has been set up in Routable.

If no payment method exists yet, the payment defaults to allowing the vendor to select it.

When all of your bill and payment information have been entered, click the blue button at the bottom of the page to create your payments. 💌